Privacy

Who we are

The Sports Council for Wales (trading as Sport Wales) are committed to protecting your privacy and personal information. This policy sets out the basis upon which we collect, use, and protect your personal data for the purpose of grants and investments.

Please read the following carefully to understand our practices regarding your personal data and how we will process it. 

By using our services (including visiting this website) you acknowledge the information set out in this policy. This policy is provided for transparency and does not rely on your consent as a legal basis for processing unless expressly stated.

For the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, the data controller is SPORTS COUNCIL FOR WALES, Sophia Gardens, Cardiff, CF11 9SW. ICO Registration number: Z5769715

Purpose of Processing

To assess and administer grant and funding applications, we need to collect and process personal information.

We process personal information as part of our role as a public body and in order to meet legal obligations relating to grant governance, audit, accountability and public funding administration.

Lawful Basis for Processing

Personal data is processed under:

  • Article 6(1)(e) UK GDPR – Public Task / Exercise of Official Authority; and
  • Article 6(1)(c) UK GDPR – Compliance with a Legal Obligation where grant governance requires it.

Where special category data is processed, such as equality monitoring information, we may rely upon:

  • Substantial Public Interest provisions under data protection legislation;
  • Explicit consent where appropriate.

Information We Collect

We may collect:

  • Name;
  • Address;
  • Email address;
  • Telephone number;
  • Grant and funding application information;
  • Financial and organisational information;
  • Supporting documents;
  • Correspondence relating to applications;
  • Records of funding decisions;
  • Equality monitoring information, including ethnicity, disability and gender, where provided.

How We Use Your Information

We use personal information to:

  • Assess grant applications;
  • Determine eligibility;
  • Administer funding awards;
  • Monitor funded activities;
  • Prevent fraud and misuse of public funds;
  • Meet legal, audit and regulatory obligations;
  • Produce statistical and equality monitoring reports.

Sharing Information

We may share information with:

  • Local authority partners;
  • The National Lottery and statutory Lottery support bodies.
  • National Governing Bodies of Sport and other assessment partners;
  • External assessors providing professional advice;
  • Auditors and professional advisers;
  • Regulatory bodies;
  • Law enforcement agencies where required by law.

We will never sell personal information.

Information will only be shared where there is a lawful basis to do so.

Retention of Information

We will retain personal information:

  • Generally for up to seven (7) years after the completion of a grant programme; or
  • Up to twenty-one (21) years where grants relate to property, land or building projects.

Information may be retained longer where required by law, audit obligations or ongoing legal proceedings.

Your Rights

Under UK data protection law, individuals have rights including:

  • The right of access;
  • The right to rectification;
  • The right to erasure (where applicable);
  • The right to restrict processing;
  • The right to object to processing;
  • The right to data portability (where applicable);
  • The right to withdraw consent where processing is based on consent.

To exercise your rights, contact:

Data Protection Officer

Email: DPO@sport.wales

Telephone: +44 (0)29 2033 8259

Complaints

If you have concerns about how your personal information is handled, please contact us in the first instance.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO).

Information Commissioner's Office

Website: https://ico.org.uk

Telephone: 0303 123 1113

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